Senior Staff Applications
Each Senior Staff is a five-person leadership team — a Project Manager, two Experience Managers, an Operations Manager, and a Registration & Communications Manager — responsible for delivering one Retreat from onboarding through post-program debrief.
More than a planning gig.
Senior Staff is the closest seat at the table for shaping a Retreat — and the leadership experience of running a national-scale program with a small team. Three things every Senior Staff walks away with:
Shape a weekend that helps others feel seen, supported, and connected to the community — the same kind of experience that may have mattered to you.
Join a team of college seniors and young professionals across both Retreats and build friendships that outlast the program.
Practice project management, team leadership, and real-time problem solving you can carry into your next seva, internship, or career step.
Roles & responsibilities
Senior Staff are onboarded in July. Expect 4–5 hours/week until late-August, then 6–8 hours/week, scaling up in the final two weeks before the program.
Project Manager (PM)Leads a five-person Senior Staff team and the full project plan from onboarding through debrief.
Reports to: National Program Manager & National AKYSB Member for College Engagement
Leads a five-person Senior Staff team and the full project plan from onboarding through debrief.
- Must be ages 24+
- Able & willing to commit to planning and execution for ten weeks
- Ideally has experience managing projects with multiple team members
- Ideally has prior experience with youth-development programming in a Senior Staff capacity
- Ideally has experience managing people in a volunteer-based role
- Ideally has experience managing risk including prevention, mitigation, and SSN-level escalations
- Ideally lives in Atlanta (SE) or Texas (SW or Central regions)
- Manage a team of four other Senior Staff members and a project plan from onboarding through post-program debrief
- Run weekly Senior Staff calls (more frequent closer to the program)
- Lead virtual and on-site program trainings for mentors alongside Senior Staff
- Create mentor-participant group and cabin assignments in consultation with local stakeholders
- Build a staffing plan for the Senior Staff and volunteers during the program
- Serve as the Senior Staff liaison to the National Project Team, National AKYSB, and local AKYSB
- Assist in managing conduct issues, SSN-level escalations, and on-site risk situations
- Provide regular updates on deliverables and program planning to the National Program Manager
Experience Manager (EM) — 2 per RetreatManages mentors and designs program theme, content, and prayer gatherings.
Reports to: Project Manager
Manages mentors and designs program theme, content, and prayer gatherings.
- Must be a college senior or young professional
- Able & willing to commit to planning and execution for ten weeks
- Experience with content/curriculum (e.g. teaching REC, camp counselor, mentor)
- Experience creating and delivering content to diverse age ranges
- Experience building and delivering training content
- Experience leading trainings and managing volunteers
- Experience delivering constructive real-time feedback in content settings
- Creative, passionate about fun experiences, and works well in teams
- Lead the mentor interview & selection process and confirm a cohort of 16–18 mentors
- Manage mentors from onboarding through Retreat, including committee assignments
- Design program theme and experiential content (mini-mixers, assemblies, evening activities)
- Facilitate experiential-content approvals through NPT and national AKYSB
- Lead mentors in planning and executing on-site prayer gatherings
- Liaise with curriculum faculty / facilitators (ITREB faith scholar, AKHB mental health professional, etc.)
- Lead calls with mentors and provide regular updates to Senior Staff and Project Manager
Operations Manager (OM)Owns schedule, logistics, transportation, food, and supplies for the weekend.
Reports to: Project Manager
Owns schedule, logistics, transportation, food, and supplies for the weekend.
- Must be a college senior or young professional
- Able & willing to commit to planning and execution for ten weeks
- Experience with program logistics and operations (e.g. Camp Mosaic logistics, A-I Ummah PA)
- Experience with program design, scheduling, and modular schedules for multiple groups
- Experience working with external vendors and contractors (bus vendors, sites)
- Experience with budgeting, procurement, and supplies management
- Experience with transportation planning for similar programs
- Experience with food planning, meal delivery, and managing allergies & dietary restrictions
- Experience with risk prevention and mitigation
- Creative problem solver under pressure
- Create a program schedule based on site constraints and facilitator availability
- Coordinate supply procurement, delivery, and post-program disposal
- Create a weekend food menu in line with budget, allergies, and dietary restrictions
- Build and execute the transportation plan for all participants and mentors (airport + inter-region)
- Build and deliver a logistics training for mentors and staff
- Recruit and train 1–2 local volunteers to execute program logistics
- Provide regular updates to Senior Staff and the Operations Director
Registration & Communications Manager (RCM)Primary point of contact for participants and mentors; manages comms and evaluations.
Reports to: Project Manager
Primary point of contact for participants and mentors; manages comms and evaluations.
- Must be a college senior or young professional
- Able & willing to commit to planning and execution for ten weeks
- Experience with marketing or communications
- Experience serving as primary comms person for participants/mentors during application phase
- Experience crafting written communications for participants and mentors
- Craft email and WhatsApp communications for participants and mentors
- Manage WhatsApp community: participant groups, cabin groups, staff groups, mentor channels
- Manage participant and mentor evaluations and produce post-program report
- Serve as lead support staff during Retreat across logistics and experiential content
- Provide regular updates to Senior Staff and NPT on travel and transportation data
Senior Staff application form
Applications close on July 12, 2026. Having trouble with the embed below? Open the form directly in a new tab.